AI for government tax and payment software
Batches that balance with every difference explained, and bills the public understands.
For property tax collection, fines and fees and court payment software. Every payment matched to its notice with the cause of any difference shown, payment questions answered from the person's own record, and every correction approved by staff.
Built for: Property tax collection, fines and fees, court payment and treasury software.
Already built or tried AI? Get it scored with the AI Scorecard.
civara.example/harlow-county/tax/batches/today
Harlow County Tax Office · Balancely
DemoStep 1 of 5
Illustrative demo on a fictional county. Not client work.
Where these products get stuck
What gets in the way, and how we handle it.
- 01
Batches off by a few dollars
Differences explained
Each payment matched to its notice, and every gap named with the file line behind it.
- 02
Calls about every bill
Answers from the notice
Figures explained from the person's own notice or citation, with decisions sent to staff.
- 03
A platform that cannot stop
Changed in stages
Each change checked against the money flows it feeds, while every office keeps collecting.
What tax offices and courts ask first
Short answers your team can repeat.
- The AI never posts a payment, changes an amount or closes a month.
- Each office's records stay in that office's settings.
- Card data goes through the gateway, never through the AI.
- We work within your PCI DSS, public records and privacy requirements.
AI inside your product
The modules and services that fit this kind of platform.
Each one is shown on a fictional agency. It is built into your codebase and ships under your name, on an engine we license to you.
What it connects to: Your notices, payments, batches, lockbox and gateway records, letters and staff roles. Sprints use a fictional county's sample data.
Balancelyby Datics AI
AI batch balancing and month close for tax and payment platforms
When a batch does not balance, balancers see which payments caused it and approve the fix.
Fits: Property tax collection, fines and fees, court payment and treasury software
Paylyby Datics AI
AI payment help for tax and fines payment portals
Taxpayers and defendants ask what they owe and why, and get the answer from their own notice or citation.
Fits: Property tax portals, fines and fees and court payment portals
GovTech platform engineeringby Datics AIService
Government software development for tax, payments and records platforms
Tax, payments and records platforms modernized and extended while every agency keeps working.
Fits: Tax, fines and payments, records and public safety platforms with live agencies
Proof
What we have built that this rests on.
57 featured AI case studies: AI products and AI built into live products, each written up on our Work page.
Government payments software company
Tax collection · Every channel on one notice
Tax offices collect from every channel and balance each month to the cent
Offices ran tax season on an old desktop system. Now one web back office takes every channel, disburses each dollar and closes the month.
Government payments software company
Fines and fees · Payment portals
Sheriffs and courts take fines online and at the counter on one portal
Fines were paid at the counter in cash or check. Now each agency has its own branded portal for card, bank and front desk swiper payments.
Government payments software company
Tax collection · Handover without stopping
Tax offices kept collecting while our engineers moved into the new owner's team
A change of owner can stall a live product. Offices kept collecting while we moved the code to the new owner and joined its sprints.
How it works
Three ways to start, each at a fixed price.
Most tax and payment platforms start with Balancely in a Build Sprint: matching for one payment channel and balancer approval.
GovTech Platform Product Review · 30 minutes, no chargeStart here. We look at your platform with you, agree the outcome you want for your agencies, and tell you which of the three below fits.
Book a 30-minute Product ReviewNo AI yet, and a module fits
Build Sprint
$10,000 fixed3 weeks
Pick it when: One of our modules delivers the outcome you want.
- One agency outcome (2 to 3 related capabilities) working in your staging, behind a feature flag
- Pull requests to your repo, built on a fictional county's sample data
- Quality and safety evals, the cost per agency and a packaging recommendation
- A fixed-price quote for production
Something new, or a plan first
Planning Sprint
$5,000 fixed2 weeks
Pick it when: You need something our modules do not cover, or want a plan before you build.
- Where AI fits across your platform, including beyond our modules
- A prioritized capability map, with what each one depends on
- A readiness review of your architecture, data, integrations and permissions
- A fixed-price quote to build it and take it to production
AI already built or tried
AI Scorecard
$5,000 fixed2 weeks
Pick it when: You have already built or tried an AI feature in your platform, live or not.
- One AI feature you have built, tested in staging on 50 of your own cases, with names and contact details removed
- Tests for invented answers, another agency's records, changed amounts and prompt injection
- Cost per agency and a packaging recommendation
- A scorecard, ranked fixes, draft security answers and a fixed quote
Not a compliance audit or certification.
How the AI Scorecard worksProduction, at a fixed quote
We take what your Sprint built or planned live for your agencies, by pull request, with no standing production access. It typically includes load testing at your busiest season and a spend cap per agency. Your Sprint or Scorecard fee counts toward it.
After go-live, optional support
The product is finished and yours to run. If you want us to stay on: a named lead engineer, a monthly quality and cost report, testing before any model change, and more capabilities, each at its own fixed quote.
Stop after any Sprint and keep what you got.
How a Build Sprint runs
- In the setup week we map your platform, agencies and roles and agree what the Sprint touches.
- We follow your coding standards, tests and CI; your engineers review and merge every pull request.
- Half at signature, half when the Sprint Pack is delivered.
- Your time: about 2 to 3 hours a week from a product owner, plus an engineer to review pull requests.
Product improvements you can measure
What we agree to measure: quality and cost on test sets in the Build Sprint, adoption and outcomes once it is in production, so the decision to go further is made on evidence.
Faster month close
Days from period end to close, per office
Fewer unexplained differences
Batch differences with a cause found the same day
Fewer counter calls
Payment questions answered without staff
We set the success measures with you in the setup week.
Built for public records and public money
Controls your customers' security reviews ask about.
Each control is a design fact about how the module is built and how we work, not a compliance claim.
Staff decide
Corrections, links, replies and published data change only when agency staff approve them.
Every answer sourced
Answers cite their record and page; matches show the file line or field behind them.
Scoped per agency
Every lookup filtered by agency, role and clearance first, and closed when a check fails.
We work within your CJIS, PCI DSS, public records, accessibility and privacy requirements and your agencies' contracts. Compliance depends on the complete product, contracts, policies and operating environment; Datics does not present software engineering alone as certification or government authorization.
How we handle public records and agency dataQuestions we hear on the first call
Straight answers before you book.
Does this work with the gateways offices already use?
We have worked with gateway records such as NMI webhooks for ACH reversals, card swipers at the counter and tokenized card payments. We scope your gateway in the Product Review.
Can each office keep its own fees and letters?
Yes. Fees, interest rules, roll layouts and letters sit in each office's settings, and the AI follows them.
Other govtech platforms we build for
See it on your own platform.
Bring one product, workflow or AI feature. In 30 minutes we tell you which of the three ways to start fits, what it would cost to serve per agency and what agencies will ask about it.
Calls run in US Central time. No generic AI presentation: we discuss your product, users and production constraints.