Review-and-Approve Documentation
Dental Clinical Software · Human-in-the-Loop AI / Approval Gate
AI drafts, the professional approves: nothing is released until a person signs off
Dentists were writing up notes by hand after every appointment. Datics built the pipeline that records the appointment, transcribes it live, pulls the patient's history, drafts structured notes with suggested codes, and releases nothing until the dentist reviews, edits and approves it.
- Status
- Completed
- Engagement
- Time-and-materials engagement
Human-in-the-Loop AI / Approval Gate
Draft
Where notes and codes are drafted from conversation and history.
- Live capture and transcription
- History in context
- Structured drafts with codes
- Approval gate
Dentist approval required before any note is released.
The starting point
Dentists turned conversation and memory into structured notes after each appointment, and notes varied in structure and missed codes.
What had to change
Documentation needed to be drafted during the appointment, consistently, rather than reconstructed afterwards.
What couldn't break
AI-generated material could never bypass the dentist. The professional stays the approval authority for every note.
Why this was hard
Good clinical notes need clean audio, accurate transcription, the right patient history, a domain-specific structure and code mapping, and a human approval path, not just text generation.
What Datics changed
Datics built recording that starts with the appointment on a mobile device with noise reduction, live speech-to-text streamed to the backend, retrieval of history, allergies and prescriptions from the practice-management system, AI drafting of multi-section notes with differential diagnoses and code mapping, a review-and-approve interface with version history, and secure delivery of the final note to the patient.
Delivered on a time-and-materials basis alongside the client's team, with the review surface inside the dentist's workflow.
Live capture and transcription
Recording starts with the appointment and is transcribed as it happens.
History in context
History, allergies and prescriptions pulled into the draft.
Structured drafts with codes
Multi-section notes with suggested diagnoses and codes.
Approval gate
Nothing is released until the dentist reviews, edits and approves it.
How it works
Connects to: The practice-management system for patient history, and speech-to-text services.
- 1
Capture
Where the appointment is recorded and transcribed.
- 2
Draft
Where notes and codes are drafted from conversation and history.
- 3
Review & Approve
Where the dentist edits and approves the final note.
Runs within: Dentist approval required before any note is released.
Engagement at a glance
Notes are drafted while the appointment happens and leave only after the dentist approves them.
- Human approval
- Required before any note is released
- Context
- Patient history in every draft
- Timing
- Drafted during the appointment
Under the hood
- Datics role
- Transcription pipeline, retrieval, LLM orchestration and the review and approval interface.
- Integrations
- The practice-management system for patient history, and speech-to-text services.
- Deployment
- Cloud-hosted application with Python services behind the pipeline.
- Production boundary
- Dentist approval required before any note is released.
Technology
What this unlocked
The same approval gate sits in front of every material action in our EdTech modules, from credit evaluations in Intakely to messages sent to learners.
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